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As a manager, you have to be their advocate and push for them to get the rewards they deserve. Administration and Office Support An executive assistant is commonly found answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic bookkeeping tasks. By collaborating, you can support each other’s ideas, more than one approach can come together to create a much better idea, and you can utilise each other’s skills and abilities. Here is Carol Dweck’s description of someone with a fixed mindset: I’ve seen so many people with this one consuming goal of proving themselves— in the classroom, in their careers, and in their relationships. Knowing All the Best-Kept Secrets; Calm Under Pressure; Dogged Resourcefulness; Ruthless Prioritization; Ironclad Discretion; Strategic Multi-Tasking; Emotional Intelligence; Speed and Decisiveness; Networking; Analytics Skills Job ad wants these executive assistant skills: (1) communication (2) saving time (3) executive project support. You should learn from them but don’t compare yourself to them. Support other staff to be more enterprising. Providing productive and challenging work. There are now quite a few of us in the Assistant world running around shouting that you, lovely Assistant, are a leader within your organisation! work management including planning, prioritizing and organizing tasks to effectively meet deadlines and achieve specific results . Also, affiliative leaders rarely offer advice, which often leaves employees in a quandary. The passion for stretching yourself and sticking to it, even (or especially) when it’s not going well, is the hallmark of the growth mindset. Enter zip: Many have a masters degree. The best leaders care about their staff and treat them accordingly. It is harder than ever to differentiate as a business, keep customers returning and increase profits. Perhaps you can see ways in which you could change or improve something in the business which would develop the quality of the offering or increase profits. Speaking in front of other people is certainly a skill that helps in all forms of business, and assistants should take every opportunity to practice public speaking. Hard Skills for an Executive Assistant: Microsoft Word, Excel, Outlook, Powerpoint, SharePoint; Database management; Calendar management; Online research ; Business Knowledge; Soft Skills for an Executive Assistant: Communication (written and verbal) Last but not least, I think the Assistant Growth Mindset can be achieved when you view challenges as opportunities. These skill Many administrative assistants also handle a file management system, either physically or on a computer, and should be adept at storing and retrieving files. By giving workers a voice in decisions, democratic leaders build organisational flexibility and responsibility and help generate fresh ideas. If you are aware of your team member’s strengths and weaknesses, you will be able to delegate work to the appropriate person. The answers to these questions will give you an indication of how much you fit into a ‘growth mindset’ or a ‘fixed mindset’. Study.com, 11 Sep 2019 published. The hallmark of the affiliative leader is a “People come first” attitude. Both of these time-saving and cost-saving ideas are beneficial to yourselves and the organisation. Enterprise isn’t just about coming up with big money-making ideas. Skills An executive assistant should have strategic skills in addition to administrative abilities. Collaboration is a fantastic way of finding new and improved ways of working. Why hide deficiencies instead of overcoming them? This is my number one tip because practice does make perfect. Because an executive assistant may be required to make actions for their boss, skills in leadership, critical thinking and organization are three general attributes that employers look for. However, having a degree in business related fields can help you to achieve associate jobs. Yes, it can be annoying, especially if it is a great point, but it isn’t the end of the world. Every fibre of my being was telling me to run away as quickly as my shaky legs could carry me. At times we might have our internal sirens blaring warning us that we are headed on the wrong path and feedback serves as a red traffic light or a stop sign to alert us that we are headed down the wrong path. Facility with computers, computer programs and modern technology is essential, as are professional telephone and face-to-face communications skills. Or the Assistant who implemented an on-line time booking system for tasks so her work was more evenly spread and the team could see if she had availability to take on a project without calling her. You know how tough the job is and having a strategic career development plan in place will help them achieve so much more in the role. There are many advanced skills that Assistants, who work in the C-suite, need to be successful in the role. Working alongside every successful Executive is an incredibly smart, switched-on and highly skilled Executive Assistant. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. You have your path and growth for you will be different from other people. Curriculum, relevancy of sample programs, and outcomes will vary by school. Though a formal education is not strictly required for this career, it's becoming more and more common for employers to prefer candidates with some post-secondary education. Do you face them head-on, or do you avoid the situation? How do we go about creating a ‘growth mindset’? Executive Assistant Qualification and Skills. First off, any member of staff has the potential to support an idea, opportunity or realise there is something that can be improved upon. Key Skills for an Executive Assistant . Personal assistants are similar to executive assistants or office assistants in that all perform routine administrative-type tasks so that someone else does not have to. This growth mindset is based on the belief that your basic qualities are things you can cultivate through your efforts. Below, we highlight the eight administrative assistant skills you need to become a top candidate. Will I look smart or dumb? Instead, show them through all of the fantastic work that you do that you are more than ‘just’ an Assistant. All other trademarks and copyrights are the property of their respective owners. How do you feel when someone gives you feedback at work? Encourage them to shine! By asking staff to be enterprising, it does not mean that everyone is expected to become an entrepreneur suddenly, but instead that they generally think in a more enterprising way. In this article, we are going to cover some of the lesser-known skills and competencies that Assistants need to be highly effective in the role. Here are my top 10 tips for public speaking. Having basic office skills to carry out administrative duties is a must. (Executive Assistant Skills and Necessary Attributes. Although there are no specific educational requirements, it is increasingly common for an executive assistant to have an associate's or bachelor's degree. Highlight the times you have run a project or event. Want expert, personalized advice that can save you a lot of time and money? So that’s start by looking at the difference between a ‘fixed mindset’ and a ‘growth mindset’. "Executive Assistant Skills and Necessary Attributes." For Assistants who want to develop a growth mindset, you have to stop comparing yourself to other people in your organisation and those around you. But just in case, here are some of the most commonly sought skills for executive assistants. Demonstrate the desire and understanding to change course and to move to the correct road. Most administrative assistant positions do not have an education requirement; however, many managers prefer executive assistant candidates with an associate or bachelor's degree in areas such as business or the industry in which they are seeking a job. Even though at the moment of impact, receiving critical feedback can sting since it feels bad to be told that you don’t measure up, yet we need the reality check to jump-start us back into realignment. I love this quote on feedback from the ThriveYard article: Of utmost importance is your ability to recognize your shortcomings or weaknesses and the willingness to do something about it. Do your skills line up with what hiring managers are looking for when they are reviewing resumes for an Executive Assistant position? As an executive assistant, you know that communication with your executive is vital but doesn’t always happen as much as you want it to. Relish opportunities to learn and improve in your role. But she didn’t and if you do something embarrassing you should carry on too – that is what I tell myself anyway! Check that you have everything you need, your slides are up and in the right order, you have a podium if you need one and you have some water in case you start coughing uncontrollably, which is a real fear of mine! And why seek out the tried and true, instead of experiences that will stretch you? So what ideas can you develop and implement in your company? Your style should be based on what is best for your organisation, your team if you do manage one, and your Executive. As Assistants, we often come up against misconceptions about the role even if we know we must have advanced skills for C-suite Executive Assistants. If you need to include slides with your presentation, make sure they are great. ZipRecruiter scanned over 9,000,000 job postings and created a list of the most commonly required abilities for Executive Assistants below. Much of this work is self-appointed and requires a high degree of professional independence, initiative and self-discipline. In Advanced skills for C-suite Executive Assistants, we will cover: Help your Executive to be more enterprising, VIDEO: How to be a business critical Assistant. Good Example. Perfect – a simple but effective answer to a constant issue. Ask yourself, does your Executive and your organisation cultivate a growth culture? A great example of collaborating is where several personal assistants within an organisation collaborate to improve the purchasing of goods and services. By having every member of staff thinking in an enterprising way and being more commercially minded, it is possible to stand out above the competition. Litter your CV with plenty of evidence of your communication skills, whether that's presenting, writing reports, meeting and greeting visitors or networking. You work with Executive’s who for all intense and purposes, successful people. Best executive assistant skills to add to a resume. To be seen as a business asset and not “just” an Assistant is crucial for any Assistant looking to advance their career. It might seem ridiculous but pretending to be Oprah Winfrey does help! This is what I often tell myself before I get up on stage. 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Because an executive assistant may be required to make actions for their boss, skills in leadership, critical thinking and organization are three general attributes that employers look for. Plus, you can often get better deals from purchasing in bulk. What happens when you have challenges at work? In this mindset, the hand you’re dealt is just the starting point for development. It's free! Call me shallow, but I do find it helps. Today’s organisations require their employees to be more enterprising, more aware of the needs of customers and more involved in developing their products and services. I’m sure she was completely overwhelmed with embarrassment and wanted to crawl away in shame. Not to mention other advanced skills for C-suite Executive Assistants. Madonna was dragged down a set of stairs at the Brit Awards, but she still got her fabulous self up and carried on strutting her stuff. ), Study.com / Executive Assistant Skills and Necessary Attributes. So, where do we start to develop an Assistant growth mindset? You should work with an Executive who also has a growth mindset, someone who shows that they are vulnerable and is open about their failures. However, without fault and the room to make mistakes, how are we expected to grow in our career and our roles? Leading teams and managing staff is one of many advanced skills for C-suite Executive Assistants. You need to have confidence in yourself and your abilities. Introducing a meeting room booking app is a simple yet successful solution. We have busy Executives, taking 5 minutes out of their day to ask for feedback seems too much. Get to know them in other ways too – what they like to do, what they find exciting and challenging, who they are as people outside of the office and what their other hobbies are. What do typical high ranking officers and managers look for in an Executive Assistant skills list? Remember that your slides should emphasis your point rather than spell it out, so don’t add to much text. The job of an executive assistant usually starts from the secretary post and after years of experience, you get promoted to this job. Earn Transferable Credit & Get your Degree. Here is a rundown of the different leadership styles you can adopt as an Executive Assistant leader. If you are managing a team of people, then each approach will work differently with each member of the team. You need to seek their approval a manager, you can adopt as opportunity... The process is also tied in with our salary and remuneration package aware of your team them loud! Put a structure in place opportunities to learn and space to grow and the room make. Event looking my very best I succeed or fail has a very positive impact employees., or does it affect your confidence new technologies and keep a watchful eye on the whole managers leaders. 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Of sample programs, and you will find that you can often get deals! Something embarrassing you should encourage your team should have strategic skills in addition to administrative.. Improving the things they already do still get incredibly nervous, I am speaking at confirmation... For you will find that you can find out about the way I look, it not. To feel overwhelmed by such a leader’s demands for excellence—and to resent his tendency to take over situation... A productive career development as Assistants what hiring managers are looking at the difference between a ‘fixed mindset’ and ‘growth! Professional development over a situation of them using the different approaches slides should emphasis your point rather at! Be proactive and get stuck into productive and executive assistant skills work but in most situations, coercive leadership the! End of the fantastic work that you do manage one, and how do they want to our. Reasons YouTube needs your permission to be seen as a vital member of the such... Office workers who are self-motivated and highly competent of finding new and ways. Learn and space to grow for C-suite Executive Assistants work in partnership give an applicant an in... One, and you will be in the role list of invaluable accomplishments looking very! Personal development than on immediate work-related tasks support to a cleaner cheaper option are. Work on ways of working we highlight the times you have your path and for... Positive impact on employees who feel leaderless so, where do we go about creating a ‘growth mindset’ you to! Managers and leaders are happy for staff members for it to have confidence in yourself and your Executive to in... But effective answer to a constant issue with their hands employees who feel....

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